Auto-Matching Meetings

IceCubes automatically links captured meetings to your calendar events.

How Matching Works

1. When a meeting is captured, IceCubes checks your connected calendar
2. Events within ±15 minutes of the meeting start time are considered
3. Matching uses multiple strategies to find the best match
4. The highest confidence match is automatically linked

Matching Strategies

IceCubes uses these strategies in order:

1. URL Match (95% confidence): Meeting URL in transcript matches the calendar event's video call link
2. Title + Time Match (85% confidence): Event title is similar to meeting title and starts within 15 minutes
3. Single Event Match (60% confidence): Only one calendar event exists in the time window

Match Confidence Levels

• High (95%): Meeting URL exactly matches calendar event
• Medium (85%): Title similarity + time proximity
• Low (60%): Only event in time window (platform may differ)

Manual Linking

If auto-matching fails or links the wrong event:

1. Open the meeting detail page
2. Click "Link Calendar Event"
3. Search for the correct event
4. Click to link it

Unlinking Events

1. Open the meeting detail page
2. Find the linked calendar event section
3. Click "Unlink"
4. The meeting will no longer show calendar data

When Matching Fails

• No calendar events near the meeting time
• Multiple events at the same time (ambiguous)
• Calendar wasn't connected when meeting was captured
• Private calendar events may not be accessible