These Terms of Service ("Terms") are a legally binding agreement between you and IceCubes ("IceCubes," "Company," "we," "us," or "our") governing your access to and use of the IceCubes application, browser extension, websites, and related services (collectively, the "Service").
By creating an account, installing or using the browser extension, or otherwise accessing or using the Service, you agree to these Terms and acknowledge that you have read and understand our Privacy Policy, which is incorporated by reference. If you do not agree, do not use the Service.
For purposes of these Terms:
IceCubes is a meeting productivity tool that may provide functionality including:
We may add, remove, or modify features at any time as described in Section 12.
You may use the Service only if you:
If you use the Service on behalf of an organization, you represent and warrant that you have authority to bind that organization, and "you" includes the organization.
You must create an Account using Google Sign-In unless we offer alternative methods. You agree to provide accurate and complete information and to keep it current.
You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You agree to immediately notify us of any unauthorized use of your account or any other breach of security.
If you administer a Workspace, you are responsible for managing users, permissions, and ensuring compliance with these Terms by all users in your Workspace.
We may suspend or terminate your access to the Service if you violate these Terms, if required by law, or to protect ourselves, users, or others.
You are solely responsible for ensuring your use of the Service complies with all applicable laws and regulations, including those governing recording, transcription, monitoring, wiretapping, privacy, data protection, and employment.
Important Notice
Many jurisdictions require consent from one or all participants before recording or transcribing communications ("one-party" vs. "all-party consent"). Even when legal, organizational policies or contractual obligations may require notice and consent.
You agree that you will:
You are responsible for providing any required disclosures to meeting participants about your use of the Service.
You agree not to:
We may investigate violations and cooperate with law enforcement where required.
You retain ownership of your User Content. You are solely responsible for your User Content and represent and warrant that:
You grant IceCubes a limited, worldwide, non-exclusive, royalty-free license to host, store, process, reproduce, transmit, display, and otherwise use your User Content solely as necessary to provide and operate the Service, including to enable features you request (e.g., AI summaries, sharing).
If you provide feedback, suggestions, or ideas, you grant us a perpetual, royalty-free license to use such feedback for any purpose without compensation to you.
AI Features (e.g., summaries, action items, chat responses) are generated by machine learning models and are provided "as is." AI outputs are subject to inherent limitations in language models and may include errors.
You agree to:
The Service and AI outputs do not constitute legal, medical, financial, or other professional advice.
AI Features may involve transmitting relevant text (e.g., transcript segments) to third-party AI providers. Details are described in the Privacy Policy. You are responsible for ensuring you have rights/consents to submit such data for processing.
The Service, including its software, code, models (as applicable), design, interfaces, trademarks, logos, and documentation, is owned by IceCubes or its licensors and is protected by intellectual property laws. Except as expressly permitted, no rights are granted to you.
Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Service for your internal purposes.
The Service integrates with Third-Party Services (e.g., Google Calendar, video conferencing platforms, AI providers). Your use of Third-Party Services is governed by their terms and policies. We are not responsible for Third-Party Services.
Our collection and use of information is described in our Privacy Policy. By using the Service, you agree that we can process information as described there.
We aim to provide reliable access but do not guarantee uninterrupted operation. The Service may be unavailable due to maintenance, updates, outages, or events beyond our control.
We may modify, suspend, or discontinue the Service or any feature at any time. Where feasible, we will provide reasonable notice of material changes.
Some features may be offered as beta, preview, or experimental. These may be subject to additional terms, may change without notice, and may be less reliable.
If we introduce paid features or subscriptions, additional terms (including pricing, renewal, taxes, and refunds) will apply and will be presented at purchase or within the Service. Unless otherwise stated, fees are non-refundable except as required by law.
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED.
To the fullest extent permitted by law, we disclaim all warranties, including but not limited to implied warranties of merchantability, fitness for a particular purpose, non-infringement, and any warranties arising from course of dealing or usage of trade. We do not warrant that the Service will be uninterrupted, error-free, secure, or free of viruses or other harmful components.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT SHALL ICECUBES, ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES, ARISING OUT OF OR RELATED TO:
OUR TOTAL LIABILITY FOR ALL CLAIMS ARISING OUT OF OR RELATED TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE AMOUNT YOU PAID US (IF ANY) FOR THE SERVICE IN THE TWELVE (12) MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM, OR $100 IF YOU PAID NOTHING.
Some jurisdictions do not allow certain limitations; in those cases, liability is limited to the fullest extent permitted by law.
You agree to indemnify, defend, and hold harmless IceCubes and its officers, directors, employees, contractors, and agents from and against any claims, damages, liabilities, losses, and expenses (including reasonable attorneys' fees) arising from or related to:
We may assume the exclusive defense and control of any matter subject to indemnification, and you agree to cooperate with our defense.
Before initiating any formal dispute resolution, you agree to contact us at legal@icecubes.app to attempt to resolve the dispute informally.
These Terms shall be governed by and construed in accordance with the laws of the State of Delaware, United States, without regard to its conflict of law provisions.
Any legal action or proceeding arising out of or related to these Terms shall be brought exclusively in the state or federal courts located in Delaware, and you consent to personal jurisdiction and venue there.
These Terms remain in effect while you use the Service.
You may terminate by deleting your Account and discontinuing use.
We may terminate or suspend your access as described in Section 4.4.
Upon termination, your right to access the Service ends. Retention and deletion of User Content are described in the Privacy Policy (including trash and backup periods). Sections that by their nature should survive (including IP, disclaimers, limitations, indemnity, dispute resolution) will survive termination.
We may provide notices to you via email, in-app notifications, or by posting on the Service. You may contact us at the addresses provided below.
These Terms, together with our Privacy Policy and any additional terms for specific features, constitute the entire agreement between you and IceCubes regarding the Service.
If any provision of these Terms is found to be unenforceable, the remaining provisions shall continue in full force and effect.
Our failure to enforce any right or provision of these Terms shall not constitute a waiver of such right or provision.
You may not assign or transfer these Terms without our prior written consent. We may assign these Terms without restriction, including in connection with a merger, acquisition, sale of assets, or by operation of law.
Nothing in these Terms creates a partnership, employment, agency, or joint venture relationship.
You may not use the Service if you are located in a country subject to U.S. embargo or if you are on a restricted party list, and you agree to comply with applicable export control and sanctions laws.
Even though IceCubes does not sell personal information and does not share personal information for cross-context behavioral advertising, California residents may submit privacy requests at privacy@icecubes.app. A "Do Not Sell or Share My Personal Information" link may be provided in the Service footer for convenience.