Sharing & Access Control

IceCubes uses a flexible permission model to control who can access meetings based on ownership, participation, explicit sharing, and organization hierarchy.

How Meeting Access Works

There are four ways someone can access a meeting:

1. Meeting Owner

The person who recorded the meeting has full control:

• Edit meeting title and transcript
• Delete the meeting
• Share with others or create public links
• Generate AI summaries, next steps, and insights
• Create and assign action items
• Add comments and highlights

2. Meeting Participant

Anyone whose email appears in the meeting participants (detected from the call) automatically has access:

• View transcript and use AI chat
• Generate AI summaries and next steps
• Add comments and highlights

Participant access is automatic based on email matching - no invitation needed.

3. Explicit Sharing

The meeting owner can share with specific people:

1. Click "Share" on any meeting
2. Enter email addresses
3. They'll receive access immediately

4. Organization Permission Profiles

If you're part of an organization, your permission profile determines what meetings you can access:

Organization Hierarchy

Permission profiles like "Manager" and "Team Member" use your organization's hierarchy to determine access:

• Manager profile: If you manage a team, you can see all meetings from anyone who reports to you, directly or indirectly
• Team Member profile: You can see meetings from your manager and everyone else under your manager

The hierarchy is set up in Organization Settings → Hierarchy. It can be managed manually in Organization Settings.

Public Links

Create a shareable link for external access (non-IceCubes users):

1. Click "Share" → "Create Public Link"
2. Configure permissions and expiration
3. Copy the link to share
4. Anyone with the link can view the meeting

Link Settings

• Expiration: Set when the link stops working
• Require authentication: Force sign-in before viewing
• Max views: Limit how many times the link can be used

Permission Summary

Revoking Access

To remove someone's access:

• Go to meeting → Share settings
• Remove individual users or disable public links
• Changes take effect immediately

Note: You cannot revoke participant access (it's automatic based on who was in the call) or organization-based access (controlled by permission profiles).