Zapier Integration
Connect IceCubes to 7,000+ apps via Zapier. Automatically push meeting data to Google Docs, Notion, Asana, Jira, and more — or send on demand with one click.
Overview
The Zapier integration sends structured meeting data (transcript, summary, next steps, insights, participants) to your Zaps whenever a meeting event occurs. You can use this data in any downstream app that Zapier supports.
Auto Triggers
Zaps fire automatically when meetings end — no manual steps required.
Manual Send
Send any meeting to Zapier on demand using the “Send to Zapier” button.
Full Data
Transcript, summary, next steps, insights, and participants — all in one payload.
Getting Started
- Open Zapier and create a new Zap
- Search for IceCubes in the trigger app picker
- Choose the Meeting Completed trigger
- Connect your IceCubes account (you'll be redirected to sign in)
- Test the trigger — Zapier will pull sample data from your recent meetings
- Add your action step (Google Docs, Notion, Slack, etc.) and map the fields
- Turn on your Zap
Zapier is a per-user integration. Each team member connects their own IceCubes account to Zapier and creates their own Zaps. Organization members receive webhooks for meetings they have access to (based on their permission profile).
Available Triggers
Meeting Completed
Fires after a meeting ends and AI analysis finishes successfully. The payload includes the full summary, next steps, and insights alongside the transcript and participant list.
Best for:
- Sending meeting summaries to Google Docs or Notion
- Creating tasks in Asana, Jira, or Monday.com from next steps
- Posting formatted recaps to Slack or Microsoft Teams channels
- Updating CRM records with meeting notes
You can also use the Send to Zapier button on any meeting to manually push data to your Zaps at any time.
Available Fields
The trigger provides the following fields. Use these when mapping data to your action steps in Zapier.
| Field | Type | Description |
|---|---|---|
| meetingId | String | Unique meeting identifier |
| title | String | Meeting title (may be AI-generated) |
| platform | String | google-meet, zoom, or teams |
| startTime | DateTime | Meeting start time (ISO 8601) |
| endTime | DateTime | Meeting end time (ISO 8601) |
| duration | Integer | Duration in seconds |
| meetingUrl | String | Original meeting link (Meet/Zoom/Teams URL) |
| icecubesUrl | String | Link to the meeting in IceCubes |
| participantList | String | Comma-separated participant names |
| transcriptText | String | Full transcript as “Speaker: text” lines |
| summary | String | AI-generated meeting summary |
| nextStepsList | String | Numbered list of action items |
| insightsList | String | Extracted insights |
| eventType | String | meeting_completed |
Manual Send
You can send any meeting to Zapier on demand, regardless of whether auto-generation ran. This is useful when you:
- Manually generated a summary or next steps after the meeting
- Want to re-send updated data after editing
- Have an older meeting you want to push to a new Zap
- Open the meeting detail page
- Click the Zapier button in the actions bar (or use the dropdown menu)
- Review content status — generate any missing content if needed
- Preview what will be sent and optionally edit sections
- Click Send to Zapier
Manual sends always fire as meeting_completed events, so they trigger your “Meeting Completed” Zaps.
Settings
You can control how the Zapier integration behaves from Settings > Integrations > Zapier.
Auto-send after meetings
By default, IceCubes automatically sends meeting data to your Zaps when a meeting ends and AI analysis completes. You can disable this by toggling off Auto-send after meetings in the Zapier settings card.
- On (default): Webhooks fire automatically after every meeting — no action needed.
- Off: No automatic delivery. Use the Send to Zapier button on individual meetings to push data manually.
This is a per-user setting. Each team member controls their own auto-delivery preference independently.
Turning off auto-send does not disconnect your Zaps. Your webhook subscriptions remain active — you can still send data manually and turn auto-send back on at any time.
Common Zap Recipes
Send Summary to Google Docs
Create a new Google Doc for each meeting with the title, participants, summary, and next steps. Great for shared meeting notes archives.
Create Asana Tasks from Next Steps
Use the nextStepsList field to create a task in Asana with the action items. Assign to team members manually or with Zapier Formatter.
Post to Slack Channel
Send a formatted message to a Slack channel with the summary and key decisions. Complements the native Slack integration for different workflows.
Save to Notion Database
Add a row to a Notion database with meeting metadata, summary, and insights. Build your own meeting knowledge base.
Troubleshooting
“No active Zapier webhooks found”
This means you haven't connected IceCubes to Zapier yet, or your Zaps are turned off. Create a Zap with an IceCubes trigger and turn it on.
Zap doesn't fire after a meeting
- Verify your Zap is turned on in the Zapier dashboard
- Check that Auto-send after meetings is enabled in your Zapier settings
- The trigger only fires when AI analysis completes successfully — if generation was skipped (credits exhausted, toggles off, or meeting too short), no webhook is sent
- Check your integration activity log for delivery status
Re-authenticating
If your Zapier connection stops working, go to your Zap in Zapier, click the IceCubes connection, and choose “Reconnect.” You'll be redirected to sign in again.
Disconnecting
To stop all Zapier webhooks, turn off your Zaps in the Zapier dashboard. You can also disconnect from Settings > Integrations.